Advanced Options

Updated 6 months ago by Deepanwita

NOTE: Shared Labels feature has been discontinued.

For every Shared Label, you can customize the following 'Advanced Options'. You can find this while creating or editing Shared Labels.  Choosing it would give you a drop-up menu with five options, namely:

  1. Sync label removals across inboxes (Label Removal Sync)
  2. Copy shared emails to inboxes.
  3. Sync old emails.
  4. Sync Read Status of emails.
  5. Do not ask users for approval.

You can enable the options through the toggle button.

1. Sync Label removals

When this option is checked, then whenever any user removes a Shared Label from an email, the same Shared Label is removed from that email from the Mailbox of all the users with whom the email is shared with.  

2. Copy to Inbox

With this option switched OFF (default), shared emails are only added to the label that you are sharing, and do not appear in the Gmail Inbox. If you switch this ON, shared emails would also start appearing in the Inbox (along with being added to the label).

3. Sync old emails

With this option switched ON (default), emails that already had this label before it was set up as a Shared Label in Hiver will be synced between the Gmail accounts of the users added to the Shared Label. Switch this OFF if you don’t want to sync old emails.

4. Sync "Read" Status

This option will synchronize the "Read" status of the email with all the users with whom the email is shared with.

This option comes disabled by default. You can enable it while creating the Shared Label.

When a new user is added to a Shared Label, all the  existing emails under that Shared Label will get synced with that new user with a  "Read" status.

5. User Approval

With this option switched ON (default), users are not asked for permission when labels are shared with them. They’re just sent an email informing about the new shared label.

To access the above Advanced Options

  • Click on the  green gear icon on Gmail and select the 'Admin Panel' option to view the Hiver Admin Dashboard
  • Click on the 'Shared Labels' tab( third tab from the top) to view the list of Shared Labels on your Hiver account
  • Hover your mouse over the Shared Label whose Advanced Option you want to change to find the 'edit' icon
  • Click on the 'edit' icon to open the 'Edit Shared Label' page
  • Specify the Advanced Options by clicking on the 'Advanced Options' at the bottom

 Additional Features

Hiver Admins can specify the following options for Shared Labels for all the users on the Hiver account.

  • Shared Labels - Sync Read Status Default 

Enabling this option will synchronize the 'Read' status of the email with all the users it is shared with.  

  • Shared Labels - Share sub-labels automatically

Enabling this option will share all the sub-labels automatically. You wouldn't need to manually share the sub-labels.

To access the Account level options for Shared Labels

  • Click on the  green gear icon on Gmail and select the 'Admin Panel' option to view the Hiver Admin Dashboard
  • Click on the 'Settings' tab( sixth tab from the top) to see the view the Account Settings options
  • Click on the 'Features' tab to find the list of options that you can set for the Shared Labels for all the users on the Hiver account.



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