Shared Mailbox

18 articles

Setting Up a Shared Mailbox

Hiver Shared Mailboxes are a great way to manage shared email accounts like support@company.com or sales@company.com. By using Hiver, you can easily share, delegate and keep track of email communicat…

Updated 2 weeks ago by Deepanwita

Managing Emails in your Shared Mailbox

Every user can see the Shared Mailboxes in the left Gmail pane. In the following screenshot 'Support' is the Shared Mailbox. An email that has reached the Shared Mailbox can have any of these three …

Updated 2 weeks ago by Deepanwita

Managing Users of a Shared Mailbox

You can Assign emails to, direct Shared Notes to and share Shared Drafts with the participants of a Shared Mailbox. See the list of participants on a Shared Mailbox  The participants who are added to…

Updated 2 weeks ago by Deepanwita

Send Emails from your Shared Mailbox email id

You can reply and compose new emails in your Shared Mailbox by using your personal email address as well as the email address of the Shared Mailbox.  To use the email id of the Shared Mailbox as the …

Updated 1 month ago by Deepanwita

Tags for Shared Mailboxes

Tags for Shared Mailboxes help you organize your emails by categories. For example, if you use a Hiver Shared Mailbox to manage your customer support, you can use tags to organize your customer email…

Updated 2 months ago by Deepanwita

Set up an Auto Responder

Hiver Admins can set up Shared Mailbox to automatically send a response every time a new email is received in the Shared Mailbox. To set up the Auto Responder,  Click on the  green gear icon on Gmail…

Updated 2 weeks ago by Deepanwita

Automations for Shared Mailbox

Automation Rules for Shared Mailbox work like Gmail filters. Through Automation Rules you can create workflows which will perform actions when certain conditions are met. The Automation Rules are spe…

Updated 1 week ago by Deepanwita

Removing Emails from Shared Mailbox

You can remove an email from the Shared Mailbox in the following two ways Trashing an email by using the Gmail's 'trash/ delete' button  In this case the email gets removed from the Shared Mailbox of…

Updated 3 weeks ago by Deepanwita

Managing Spam for Shared Mailboxes

It is very easy to manage the Spam emails coming to your Shared Mailbox through Hiver. Spam emails are treated the same way irrespective of whether the Shared Mailbox is a Gmail type or Group type . …

Updated 10 months ago by Deepanwita

Integrating Alias of your Shared mailbox id

If you have set up a Shared Mailbox in Hiver (say, support@company.com), and have other aliases for this email address that forward emails to this address (say, techsupport@company.com or support@sis…

Updated 2 weeks ago by Deepanwita

Shared Drafts for Shared Mailbox

This feature lets you share Gmail drafts with your team-mates who are using the same Shared Mailbox.  To use this, click on the button shown below while replying to an emailYou’ll be able to save thi…

Updated 5 months ago by Deepanwita

Shared Notes for Shared Mailbox

You can use Shared Notes on emails to communicate with other users of the Shared Mailbox.  For every conversation, you will find a box in the Hiver widget on the right side of your Gmail where you ca…

Updated 2 weeks ago by Deepanwita

Email templates for Shared Mailboxes

Email templates let you save some text, and easily embed it into any email you are composing. It is a great way to save time that would otherwise be wasted in writing the same or similar emails repea…

Updated 3 weeks ago by Deepanwita

Advanced Settings on Shared Mailbox

For every Shared Mailbox, you can customize certain options which are then applicable for every user of the Shared Mailbox. To find the optionsClick on the green gear icon on the Gmail and select the…

Updated 2 weeks ago by Deepanwita

Importing emails to your Shared Mailbox

If you have just set up an email id,  say support@company.com, on Hiver as a Shared Mailbox, there is a chance that you have been receiving emails on this email id for some time now, and want those e…

Updated 11 months ago by Niraj

Deleting a Shared Mailbox

You can delete a Shared Mailbox from Hiver if you don't need it, or if you need to start afresh with the Shared Mailbox.Please note the following about deleting Shared Mailboxes:Deleting a Shared Mai…

Updated 2 weeks ago by Deepanwita

Business Hours for Shared Mailboxes

Setting Business Hours for a Shared Mailbox lets you define the operating hours for that mailbox. Defining when your team is servicing the mailbox allows you to track SLA only during those hours. Bus…

Updated 1 minute ago by Shrikant

SLA for Shared Mailboxes

A Service Level Agreement, or SLA, is a mutually agreed measure of service which a support team provides to its customers. With a proper SLA in place, both the expectation of the client and the level…

Updated 2 weeks ago by Deepanwita