Troubleshoot and FAQ

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23 articles

When I send a reply to an email in a shared mailbox only to a specific person, how are others able to see the response?

Once an email is received in a shared mailbox, it will be visible to all the users of the shared mailbox. All the replies on that email will also get shared with all the users even if you change the…

Updated 2 hours ago by Deepanwita

How to check the current status of Hiver?

You can use the Hiver Status Dashboard to check the current status of Hiver systems. You can subscribe there to get updates on outage alerts or updates on downtime resolution. You can select emails,…

Updated 1 hour ago by Deepanwita

How can I reply to an email and make sure it is not shared with everyone in the shared mailbox?

If you reply to an email in the shared mailbox and even if you change the To/CC names, the reply will get shared in the shared mailbox. If you want to avoid that then you can do either of the two thi…

Updated 2 hours ago by Deepanwita

What happens when you change the password of your Gmail account?

When you change the password for your Gmail account, syncing of emails to your account will stop. You will receive an email in an hour asking you to login to Hiver with your new password after which…

Updated 2 years ago by Deepanwita

Why is this conversation not available in my inbox?

Every time a new user is added to a Shared Inbox, we sync the existing conversations with them, except the 'stale' ones. What are Stale conversations? The ones that have been in a 'Closed' state for…

Updated 7 months ago by Shrikant

How to embed images in templates?

You can insert any publicly hosted image on Hiver templates. If you have your own image, you can host it on any free image hosting site and insert its URL into the template. For example, if you want…

Updated 2 years ago by Deepanwita

Emails are arriving in the Shared Mailbox with a delay. What should I do?

Hiver syncs 90% of the emails within 30 seconds and nearly 99% of the emails within a minute to the Shared Mailbox. There can be a possibility of a delay of more than a minute if there is an issue on…

Updated 2 years ago by Deepanwita

How do I create multiple Hiver accounts with the same domain?

It is likely that you have multiple departments in your organization who want to use Hiver, and want to manage their accounts, users and settings separately. If that is the case, we can help you set…

Updated 2 years ago by Deepanwita

How can I get desktop or browser notifications about tasks and notes?

You can set up Hiver to notify through desktop notifications about tasks and notes with @mentions for you. To do this, follow these steps: Click on the green 'gear' icon on the top right on your Gmai…

Updated 2 months ago by Niraj

Why does Hiver need Conversation View to be switched ON in Gmail?

Gmail has a "Conversation View" feature which allows for all emails in a conversation to be linked together on a single email thread. Hiver requires this feature to be switched ON for all users using…

Updated 2 years ago by Raghav

How do I move my existing email templates to folders?

With the new implementation of templates in Hiver, email templates can not be shared individually, but they can be put into folders which can be shared. You can continue using the templates that you…

Updated 2 months ago by Deepanwita

How can I change the email id for a Shared Mailbox?

There is no way to change the email id for a Shared Mailbox you have already set up. You would need to set up the new email id as a different Shared Mailbox in Hiver.

Updated 2 years ago by Niraj

Why don't emails sent to the Shared Mailboxes appear in my Inbox?

Hiver makes new emails sent to the Shared Mailboxes skip your Gmail inbox, and appear only under the Unassigned section of the Shared Mailbox. This is done to make sure your main Gmail inbox is not c…

Updated 2 years ago by Niraj

Using Hiver with Gmail's split pane (three pane) view

Normally, you see a two pane view when you access Gmail. But Gmail allows you to split your view into three panes. To enable it Click on the Gmail gear icon to see the options and select 'Settings'.…

Updated 8 months ago by Niraj

Added new user to Hiver account but can't assign emails to her in Shared Mailbox

There can be any of the following reasons behind this She hasn't registered with Hiver. When you add a new user to Hiver, she will get an email asking her to register with Hiver. Once she registers w…

Updated 2 years ago by Deepanwita

Who can see the Shared Notes that I write on an email?

You can use Shared Notes to communicate with other users. You can write Shared Notes on emails tagged with Hiver Shared Labels and also emails which are shared using Shared Mailbox. Shared Notes on e…

Updated 2 years ago by Deepanwita

I have added a new user to Hiver but emails with Shared Labels are not syncing with her.

There can be multiple reasons due to which emails are not appearing on the Gmail of a user whom you have recently added on your Hiver account. Check if you have added her to the Shared Label. In addi…

Updated 2 years ago by Deepanwita

Emails not getting shared with user even after adding her to a Shared Label

Sometimes if the volume of emails in the Shared Label is large, it takes time to sync the old emails. If you drop an email to us at support@hiverhq.com with the approximate number of emails, we can g…

Updated 2 years ago by Deepanwita

I Get The Error “Hiver Unable To Connect To Your Gmail Because Incorrect Google Apps Permissions”. What Do I Do?

Insufficient permissions at Google Apps marketplace can result in Hiver not being able to connect to your Gmail. Check the Hiver permissions in your Google Apps admin panel and make sure these settin…

Updated 2 years ago by Deepanwita

I got a Hiver invite and was logged into the wrong Gmail id. What do I do?

This can happen if the invitation email was forwarded to you from another address, or if you were logged into multiple Gmail account from the same browser when you logged into Hiver. Here’s what you…

Updated 9 months ago by Deepanwita

Why can't I edit a Hiver note?

You can edit Hiver notes subject to two conditions: 1. Hiver notes can only be edited by the owner. In other words, you can only edit your own notes. 2. Hiver notes can only be edited within the firs…

Updated 2 weeks ago by Shrikant

How to move emails from personal inbox to the shared mailbox?

There are two ways to add emails from your personal inbox to the shared mailbox. 1. Add to shared mailbox option in the Activity Panel A. Open the email that you want to add to the Shared Mailbox B.…

Updated 1 hour ago by Deepanwita

If I am on Plus plan and I upgrade to Premium will I be able to retrieve the Analytics data for all the emails that were present when I was on Plus?

You can access the Analytics section when you upgrade to the Premium or Enterprise plan. You will be able to see the data about the emails which were received in your Hiver account when you were in P…

Updated 48 minutes ago by Deepanwita